Quote and privatization software for restaurants

Turn group requests into signed quotes, without operational chaos.

Kwoot brings together intake forms, business rules, quotes, e-signature and deposit collection in one hospitality-first workflow.

Request a demo See the workflow

Qualify better from the start: Date, guest count, format, zones, budget and weather constraints are captured through a guided flow.
Encode your rules cleanly: Min spend, zone combinations, VAT, deposits, extras and terms are structured instead of scattered in email threads.
Move every file forward faster: Validated quote, electronic signature, deposit invoice and client portal all stay inside one coherent journey.

Commercial cockpit

A cleaner flow from request to deposit

Quote creation time 5 min Structured intake and cleaner validation

Team visibility 360° Statuses, documents and deposits in one place

Client journey 1 flow Quote, signature and client portal kept aligned

Before

Incomplete requests, quotes rebuilt manually and scattered approvals hidden in inboxes.

After

A clear client tunnel, a cleaner team cockpit and stronger conversion on private events.

Product promise

Less back-and-forth. Better qualified quotes.

From the first request to the deposit, your team keeps control over margins, availability and final approval.

Smart quote wizard

A privatization-focused intake flow that reduces incomplete requests and prepares cleaner proposals.

Zones, capacity, min spend

Commercial rules stay aligned with what your venue can actually sell and operate.

Signature + deposit

From approved quote to signature and deposit invoice, the process stays smooth for both team and client.

Workflow

A clear path from first contact to deposit.

1. The client submits a request

The public form captures date, guest volume, budget, format, zones and constraints from the first touchpoint.

2. Your team stays in control

Business rules filter impossible cases and frame the pricing before final human validation.

3. The quote moves forward cleanly

Once approved, the quote can be signed electronically in a simple, reassuring interface.

4. Follow-up stays operational

Client portal, deposit, statuses and documents remain aligned until the event date.

Use cases

Built for real private-event workflows, not generic SaaS.

Full privatization

For venues that want tighter qualification and faster handling of large groups.

Cocktail receptions

Great for per-guest offers, drink packages, extras and flexible event formats.

Seated dinners

Menus, variants, terms and inclusions stay readable from the first proposal.

Corporate events

Approvals, timelines, terms and attachments stay easier to manage for business clients.

Terrace events and weather

The commercial framework remains clear even when fallback scenarios matter.

Learn and compare

Useful content to sharpen your group-sales process.

Blog

Practical articles on quoting, deposits, min spend, weather, client portals and conversion.

Read the blog

Resources

Short guides, checklists and templates to tighten your commercial workflow.

Browse resources

FAQ

The questions worth clearing up early.

Does Kwoot replace my POS?

No. Kwoot focuses on group requests, quotes, signature, deposit collection and client follow-up.

Can each restaurant adapt the form?

Yes. Wizard steps, zones, menus, terms and onboarding messages can be configured to fit each venue.

Does the client see an estimated amount right away?

Yes, within a guided framework. Your team still keeps the final approval before sending or signing.

Is it relevant for seasonal venues?

Yes. Zone rules, min spend logic and marketing content are suited to different operational realities.

Final step

If group requests consume too much energy, Kwoot quickly becomes essential.

Bring structure back into quoting, approvals and client experience without adding friction for the team.

Request a demo