The customer opens your public link
Each restaurant has its unique URL. No registration required for the customer.
- Event type
- Date & guests
- Space
- Menus
Quote wizard
A quote form that qualifies — not just collects.
The Kwoot quote wizard guides your customer step by step: date, format, spaces, menus, drinks, extras. He sees the price calculated in real time. You receive a clean file, not an email to interpret.
The customer cannot choose what is not available or salable
Each step is validated according to your rules before moving on to the next one
The file that arrives in your admin interface is already usable
How it works
A simple customer-side journey. A clean file on the team side.
He configures his event step by step
Each step is guided. Impossible or non-rules choices are automatically blocked.
It submits — you receive a clean file
The file arrives in your admin interface with all the information, the calculated total and the customer's contact details.
- Menus
- Drinks
- Extras
- VAT by category
What it unlocks
Everything you need to convert more opportunities.
Before Kwoot, a private event request looked like this: an email with “there would be around 30 of us, for the beginning of June, are you making any formulas?” The team calls back, asks for details, calculates in a spreadsheet, sends a PDF. The customer responds three days later to modify the menus.
From the Kwoot admin interface, you define exactly what the customer will see. Every restaurant is different: you activate the relevant steps, you hide what doesn't apply.
With each selection, the quote wizard recalculates the total: price per person, package, VAT by category, minimum spend per space, discounts on combos. The client has a clear idea of the budget even before submitting their request.
The problem that the quote wizard solves
No more vague requests. No more hand-written quotes.
Before Kwoot, a private event request looked like this: an email with “there would be around 30 of us, for the beginning of June, are you making any formulas?” The team calls back, asks for details, calculates in a spreadsheet, sends a PDF. The customer responds three days later to modify the menus.
The Kwoot quote wizard cuts this cycle at the root. The customer configures his event himself, with your real options, your real rules and your real pricing. There is nothing left to reinterpret on the team side.
- The customer cannot choose what is not available or salable
- Each step is validated according to your rules before moving on to the next one
- The file that arrives in your admin interface is already usable
Event typeDate & guestsSpaceMenusDrinksExtras
What you configure
Your quote wizard, your rules. Configured once, permanently active.
From the Kwoot admin interface, you define exactly what the customer will see. Every restaurant is different: you activate the relevant steps, you hide what doesn't apply.
| Element | What you control |
|---|---|
| Active steps | Activate/deactivate: menus, drinks, spaces, extras, private event mode |
| Greeting message | Free text, tone of your brand |
| Spaces offered | Only your real spaces with their real capabilities |
| Menus | Predefined packages or à la carte composition |
| Extras | DJ, decoration, equipment rental — with your own prices |
| Terms | Your general terms and conditions, your booking conditions |
| Branding | Logo, main color, location name |
Real-time price calculation
The customer sees the price. Your team maintains validation.
With each selection, the quote wizard recalculates the total: price per person, package, VAT by category, minimum spend per space, discounts on combos. The client has a clear idea of the budget even before submitting their request.
What doesn't change: your team validates the final quote before anything is sent to the customer. The quote wizard gives transparency, not uncontrolled autonomy.
MenusDrinksExtrasVAT by categoryDeposit
Kwoot makes this step clearer for the team and more professional for the client: everyone knows what to do, where to look and when to restart.
Example of a situation handled with KwootYour private event form deserves better than a generic email.
Configure your quote wizard in less than an hour and start receiving clean files next week.
FAQ
Frequently asked questions about the quote wizard
Does the quote wizard work on mobile?
Yes. The quote wizard is fully responsive and optimized for smartphones. The majority of customers access it from their phone.
Can you integrate the quote wizard into your own website?
Yes. Your Kwoot quote wizard has its own public URL that you can link to from your site, your Google My Business or your social networks.
Can the customer save their current request?
Drafts are saved automatically. A customer can resume their configuration where they left off.
What happens if a date is not available?
The availability calendar is synchronized with your closings defined in the admin. Closed dates are not selectable.
See also