Not all extras are billed the same. A DJ is billed by the hour. A floral decoration is billed as a package. A cloakroom service is charged per person. A coordinator may be billed as a percentage of the total.
Extras & event services
DJ, decoration, equipment: your extras in the quote, not in a footnote.
Each additional service that you offer — DJ, florist, tablecloth rental, projection screen — has its own pricing model, constraints and price. They are integrated into the quote wizard and calculated automatically in the quote.
Min/max guests
Pre-order lead time
Weather-related availability
What it unlocks
Everything you need to convert more opportunities.
Some extras are only relevant from a certain number of guests. Others are only available on certain days. Kwoot allows you to define extra constraints.
You can create extras automatically included in certain plans, or offered for free selection in the quote wizard. The customer adds them or not to their event, and the total is recalculated instantly.
4 pricing models
Each extra has its own pricing model.
Not all extras are billed the same. A DJ is billed by the hour. A floral decoration is billed as a package. A cloakroom service is charged per person. A coordinator may be billed as a percentage of the total.
| Model | Example | Calculation |
|---|---|---|
| Per person | Cloakroom, audio guide | Price × number of guests |
| Package | Floral decoration, sound system | Fixed amount |
| On time | DJ, presenter, photographer | Price × duration |
| Percentage | Event coordinator | % of subtotal |
Extra constraints and rules
A DJ only for groups of more than 50 people? Configured.
Some extras are only relevant from a certain number of guests. Others are only available on certain days. Kwoot allows you to define extra constraints.
- Min/max guests
- Pre-order lead time
- Weather-related availability
Optional or included extras
Some extras are part of a package. Others are à la carte.
You can create extras automatically included in certain plans, or offered for free selection in the quote wizard. The customer adds them or not to their event, and the total is recalculated instantly.
Kwoot makes this step clearer for the team and more professional for the client: everyone knows what to do, where to look and when to restart.
Example of a situation handled with KwootVos services complémentaires font partie de votre offre. Include them in your quote.
No more forgotten extras in the confirmation email. No more hand-recalculated prices. Everything in the quote wizard, everything in the quote.
FAQ
Frequently asked questions about extras & services
Can we offer extras as a recommended option?
Yes. You can highlight certain extras in the quote wizard with a priority layout or a popular badge.
Are extras included in the minimum spend calculation?
Yes, if you configure it that way. You choose which categories are included in the calculation of the minimum threshold.
Can we have extras available only for certain spaces?
The extras/spaces link is under development. Today, extras are offered to all requests.
Can the customer add extras after submitting their request?
Changes can be submitted via the customer portal, subject to validation by the team.
See also