The request arrives structured
The customer completes the public quote wizard, chooses space, menus, drinks and extras. You receive a complete file.
Management of private events
Your restaurant is privatizing. Kwoot structures the course from A to Z.
From the request form to signing the contract, including managing minimum spend and tracking payments — Kwoot is the private event management system designed for catering teams.
The challenge of private event
Privatizing is not just “closing the restaurant”. It’s a real commercial journey.
A private event is often the most profitable project of an evening. It is also one of the most time-consuming to manage without a tool: unclear negotiation, contested minimum spend, forgotten deposit, customer who disappears.
Most restaurants still handle these requests via email, Excel and PDF. The result: lost files, poorly applied rules and lagging signatures.
Kwoot structures each step so that each private event is treated with the same commercial rigor.
The minimum spend
Your minimum spend is no longer negotiable. He's in the system.
The minimum spend is the rule most often contested in a private event. When the team has to announce it, it creates friction. When the system displays it as soon as the space is selected, it is information, not a negotiation.
In Kwoot, each space has its minimum spend configured. If the total selected by the customer is below the threshold, the quote wizard indicates this in real time.
AbilityMinimum spendCombosRules per space
Partial or complete private event
A space, the whole place, or both. Kwoot manages each configuration.
Kwoot separates standard flows from full-private requests so that each event receives the right level of processing.
Partial private event A group book privatelys a specific space
Capacity and space management avoids conflicts with the normal activity of the restaurant.
See space management → Complete private event The client wants the entire establishmentThese requests have their own circuit: dedicated form, separate inbox and tailor-made processing.
See the full-private circuit → The Kwoot route to private event
A journey in 6 stages. None depend on your memory.
Your team validates the quote
From the admin, you check the details, adjust if necessary, then approve the quote.
The customer signs from his phone
The signature link is accessible without registration. The signature is time-stamped and archived.
The deposit invoice is sent automatically
Upon signature, the invoice is generated with your bank details and visible in the customer portal.
You trace the payment in one click
When the transfer arrives, you record it in Kwoot. The status updates immediately.
The event is in your calendar
Private event appears in your schedule with conflict alerts and space management.
FAQ
Frequently asked questions about private event management
Can we manage several spaces that can be book privatelyd at the same time?
Yes. Kwoot manages as many spaces as your establishment has, with their own capacity and minimum spend rules.
Are requests for full private event treated differently?
Yes. Full-private requests have their own circuit in Kwoot, separate from standard quotes.
Can the customer modify their request after submission?
Yes. The customer submits their changes via their customer portal. Your team validates them before the quote is updated.
Does Kwoot work for hotel restaurants and function rooms?
Yes. Kwoot is suitable for restaurants, hotel-restaurants, rooftops, bars and reception rooms offering spaces that can be book privatelyd.
Your private events deserve a process as careful as the service you provide.
Stop managing your private events by hand. Kwoot structures each step so that your team is calm and your client impressed.