Guides, answers and support for using Kwoot properly.

Start with the information visible on documents, customer portal and emails: public name, country, address, telephone, email and website.

Legal numbers avoid incomplete documents. They are especially useful for quotes, invoices, T&Cs and formal exchanges with companies.

These two settings structure the entire process: the currency displayed everywhere and the number of guests from which the form switches to total private event.

The logo and main color provide continuity between your site, the form, the quote, the customer portal and the emails.

Footer text, conditions and their visibility avoid generic messages. They can be displayed on quotes, invoices and emails according to your needs.

Bank details are used for deposits, balances and invoices. They must be easy to read to avoid poorly referenced payments.

This block defines what the customer must pay to confirm, when the balance is due and until when they can request a cancellation.

Tax rates change the calculation of menus, drinks and extras. They must be validated with your accountant before launch.

The commercial proposal makes the quote clearer for important events. It must reflect your style, your arguments and your conditions.

The pop-up serves to reassure the customer before they begin: response time, information requested, useful contact or clarification on private event.

You can keep only the steps useful to your sale: participants, event, meals, drinks, spaces, extras and confirmation.

The words on the form should speak like your team. You can adapt the wording, examples and help to avoid questions afterwards.

When the customer exceeds your threshold, Kwoot can directly request the essential information for a complete private event, without too long a journey.

Birthday, seminar, cocktail, civil wedding, company dinner: these labels help the client to recognize themselves and the team to filter requests.

The form can be sent by direct link or integrated into your site. This is what makes it possible to replace a simple “contact us” button.

The email tab allows you to understand what the customer receives at each stage: loan quote, deposit, balance, confirmation or internal notification.

Menus should be specific enough to sell, but not too long. Kwoot can display seated options, cocktails, tapas or specific requests.

For restaurants that create tailor-made menus, you can prepare items, validity periods and selection rules.

Drinks can be sold per person, as a package or with a specific request. The goal is for the customer to quickly understand what is included.

Extras avoid forgotten quotes: technology, cloakroom, decoration, DJ, private event of terrace, additional staff or fixed costs.

Each zone must correspond to a real salable space: entire room, private lounge, terrace, bar, floor or combination of rooms.

The minimum spend must be configured in the right place to avoid unclear negotiations. Kwoot can display it and take it into account in the files.

Combos allow several spaces to be sold together: room + terrace, lounge + bar, full floor or larger partial private event.

For a terrace or rooftop, the weather alert allows you to anticipate a fallback solution, another date or a marquee option.

Availability helps the client choose a realistic date and prevents the team from dealing with impossible requests.

Closures avoid requests on blocked dates: holidays, work, internal events, private event already signed or seasonal closure.

Dynamic pricing allows you to increase the price during the most popular times: Friday evening, Saturday, December, brunch, high season.

A seasonal rule covers an entire period: end-of-year celebrations, trade fairs, high tourist season or months of high demand.

After personalization, quotes must remain simple to follow: draft, sent, signed, deposit expected, paid or archived.

The client portal is the page that the client consults to follow their file, sign, find documents and verify payments.

Even if it's not a design tweak, it's an important business customization: your customers, businesses and histories must remain clean.

The dashboard and key figures cannot be adjusted like a logo, but they must become your routine: what to raise, what to sign, what to cash out.